{"id":1520,"date":"2018-01-31T11:44:09","date_gmt":"2018-01-31T16:44:09","guid":{"rendered":"https:\/\/danvanfleet.com\/?p=1520"},"modified":"2018-01-31T11:44:09","modified_gmt":"2018-01-31T16:44:09","slug":"office-365-disclaimers","status":"publish","type":"post","link":"https:\/\/danvanfleet.com\/index.php\/office-365-disclaimers\/","title":{"rendered":"Office 365 Disclaimers"},"content":{"rendered":"

\"Title,<\/p>\n

This is a 2 part tip of the day.\u00a0 Part one is how to add Disclaimers to every outgoing email in Office 365.\u00a0 Part two is how to configure that disclaimer so that you only include one of them in any email thread.\u00a0 If you’re currently forcing your users to add disclaimers to their signature line, or don\u2019t use them at all, you might be better off to add them at a company level rather than user level.\u00a0 Now I won’t think about how legally useful these disclaimers are, I just know Lawyers started them.\u00a0 Read on for the details.<\/p>\n

\"Office<\/p>\n

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We start in the Exchange Admin center, on the Mail Flow screen.\u00a0 Get to the Exchange Admin Center by clicking on Admin, then Open Admin Centers at the bottom, and finally click on Exchange.<\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

\"Apply<\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

Click on the + sign to add a new rule and select a rule type of “Apply\u00a0Disclaimers\u2026”.<\/p>\n

 <\/p>\n

 <\/p>\n

\"Disclaimer<\/p>\n

Enter a Name.<\/p>\n

Select “Apply to all messages” in the “Apply this rule If” listbox.<\/p>\n

 <\/p>\n

\"\"<\/p>\n

 <\/p>\n

Click on Enter text<\/b>, to add the disclaimer text<\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

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Click on Select one\u2026<\/b> to decide what happens if the Disclaimer can’t be inserted.\u00a0 I use Wrap.<\/p>\n

\"Finished<\/p>\n

Click OK and Save it, and within few minutes, all of your messages will include the new Disclaimer.<\/p>\n

 <\/p>\n

Part 2 only include it one time.<\/h2>\n

\"More<\/p>\n

 <\/p>\n

Open the rule we just created.\u00a0 Click on the more Options button at the bottom of the window. That will offer an Exception\u00a0<\/strong>option<\/p>\n

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 <\/p>\n

Now let’s edit the Disclaimer text to add an identifying phrase. I’m going to add “ID:7732” to the end of the Disclaimer text.\u00a0 You can use any identifying string that wouldn’t be used in an email.\u00a0 Go GUID to be absolutely positive. I’m good with something simple.<\/p>\n

\"Search<\/p>\n

Let’s make it work.<\/p>\n

Click Add Exception and select “The subject or body includes any of these words.<\/p>\n

 <\/p>\n

\"AddPhrase\"<\/p>\n

 <\/p>\n

 <\/p>\n

Add “ID:7732” to the words list.<\/p>\n

 <\/p>\n

 <\/p>\n

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 <\/p>\n

Click OK<\/p>\n

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 <\/p>\n

Save the rule.\u00a0 Now your disclaimer will only be included one time per thread, making emails easier to read.<\/p>\n

 <\/p>\n

I hope this helped your system become a bit better.\u00a0 Enjoy the day it will be the last one like this.<\/p>\n","protected":false},"excerpt":{"rendered":"

This is a 2 part tip of the day.\u00a0 Part one is how to add Disclaimers to every outgoing email in Office 365.\u00a0 Part two is how to configure that disclaimer so that you only include one of them in any email thread.\u00a0 If you’re currently forcing your users to add disclaimers to their signature […]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[3,5],"tags":[16,17],"class_list":["post-1520","post","type-post","status-publish","format-standard","hentry","category-general","category-using-computers","tag-computer","tag-tips","entry"],"aioseo_notices":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p4wyVb-ow","jetpack_likes_enabled":true,"_links":{"self":[{"href":"https:\/\/danvanfleet.com\/index.php\/wp-json\/wp\/v2\/posts\/1520","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/danvanfleet.com\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/danvanfleet.com\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/danvanfleet.com\/index.php\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/danvanfleet.com\/index.php\/wp-json\/wp\/v2\/comments?post=1520"}],"version-history":[{"count":6,"href":"https:\/\/danvanfleet.com\/index.php\/wp-json\/wp\/v2\/posts\/1520\/revisions"}],"predecessor-version":[{"id":1539,"href":"https:\/\/danvanfleet.com\/index.php\/wp-json\/wp\/v2\/posts\/1520\/revisions\/1539"}],"wp:attachment":[{"href":"https:\/\/danvanfleet.com\/index.php\/wp-json\/wp\/v2\/media?parent=1520"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/danvanfleet.com\/index.php\/wp-json\/wp\/v2\/categories?post=1520"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/danvanfleet.com\/index.php\/wp-json\/wp\/v2\/tags?post=1520"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}